GEORGETOWN COMMUNITY COUNCIL BYLAWS
GEORGETOWN COMMUNITY COUNCIL BYLAWS
Adopted June 25, 2007
Our name is the Georgetown Crime Prevention and Community Council, doing business as Georgetown Community Council (GCC).
The GCC is an independent, non-profit organization comprised of residents, property owners, and businesses of Georgetown whose purposes shall be:
- To work together through cooperative and democratic processes in order to foster a greater sense of community among all who work live and play in Georgetown.
- To enhance the quality of life for our community.
- To initiate and sustain action which promotes the social, educational, recreational, economic and physical betterment of the community;
- To provide and encourage leadership in fulfilling our objectives;
- To provide a public forum for the discussion of events, problems, concerns, and needs of Georgetown.
- To do whatever is necessary and proper to further the objectives stated above but not in any manner inconsistent with Section 501(c)(3) of the Internal Revenue Code of 1986, as now enacted or hereafter amended.
Georgetown’s boundaries are roughly defined as I-5 to the east; the Argo railroad yard to the north; the Duwamish River to the west, King County Airport to the south.
Section (1) Inclusiveness: The GCC will not discriminate against individuals or groups on the basis of race, religion, color, sex, sexual orientation, age, disability, national origin, income or political affiliation.
Section (2) Eligibility: Membership shall be open to those persons who reside within Georgetown or own property within Georgetown as their primary residence. Businesses, other organizations and their employees located within the boundaries are also eligible to participate in community council meetings and activities with voice but no vote.
Section (3) Definition Membership is defined as meeting the eligibility requirements outlined in Section 2, and attendance of at least one community council meeting within a one-year period.
Section (1) Officers: The officers of the GCC shall be a Chair, Vice-Chair, Treasurer, Secretary, and Board of Directors at Large and Honorary Member at Large.
Section (2) Chair: The Chair shall serve as chief executive of the Board, as ex-officio member of all committees, preside at all General meetings and Board meetings, and respond to or delegate responses to all correspondence.
Section (3) Vice Chair: The Vice Chair shall perform such duties as the Chair shall direct, and in the absence of the Chair, perform such duties as the Board shall direct. The Vice Chair automatically succeeds the Chair in the event of the Chair’s temporary absence or inability to serve, and shall be considered by the Board to be successor to the Chair.
Section (4) Treasurer: The Treasurer shall maintain an accounting record of the GCC and shall make reports at the request of the Board. The Treasurer shall receive and disburse Council funds at Board direction, prepare financial statements as required by the Council, Chair or, by statute, and make financial information available to Board Members and the council.
Section (5) Secretary: The Secretary shall be responsible for keeping records of Board actions, including overseeing the taking of meeting minutes at all Board meetings. The Secretary shall also be responsible for taking meeting minutes at each general meeting and keeping a permanent record of minutes. The Secretary shall be responsible to ensure that all official records are maintained.
Section (6) Board of Directors at Large: Shall perform duties assigned to them as delegated by the board. This may be an elected position or Board designated.
Section (7) Honorary Board Member at Large: Immediate past Chair.
Section (8) Succession: The Vice Chair succeeds to the position of Chair in the event of a vacancy. Other vacancies occurring in The Board of Directors by reason of resignation of an elected or appointed member may be filled as outlined in Elections, Section 4. Three consecutive unexcused absences from a Board Meeting of a member may be a basis for replacement as decided by vote of a majority of The Board of Directors.
The Board of Directors
Section (1) Composition: The Board of Directors shall consist of: Chair, Vice Chair, Treasurer, and Secretary and the At-Large Board members.
Section (2) Term of Office: All officers shall serve a one-year term. The Chair shall serve not more than eight consecutive terms.
Section (3) Meetings: The Board of Directors shall meet at least eight times per year, at an agreed up on time or place or more frequently as arranged by any officer. Generally the meetings are held on the first Monday of each month, from 7:00 – 9:00 pm.
Section (5) Authority: Authority to act in behalf of the GCC between public meetings shall reside with The Board of Directors.
Section (6) Indemnification of Officers: Each officer now or hereafter, his or her respective heirs, executors and personal representatives serving the organization, shall be indemnified by this organization against expenses actually and necessarily incurred by him or her in connection with the defense of any action, suit or proceeding in which he or she is made a party by reason of being or having been an officer.
Section (7) Removal of board members: Any elected or appointed board member may be removed from office with just cause by a two-thirds vote of the quorum of the board at a regular or special board meeting, or with or without cause by a two-thirds vote at a general membership meeting. For the purposes herein, “just cause” shall be defined as follows: gross malfeasance and/or refusing to abide by or implement adopted board or membership directives or policies and/or interfering with the implementation of adopted board or membership directives or policies.
Section (8) Quorum: For Board of Directors meetings a quorum shall be a minimum of at least half of the current members of the Board including one officer.
Section (1) Frequency Elections for officers and Board members shall be held no less than once per year. All terms for officers and Board members begin on January 1 of the year proceeding election and expire on December 31.
Section (2) Location Elections shall be held at a meeting announced in the Georgetown Gazette or similar neighborhood newsletter. At the election meeting nominations may be made from the floor. Members may nominate themselves. Members may nominate members in absentia with the explicit consent of the candidate.
Section (3) Process Officers and Directors at-large may be elected by acclamation or written ballot (if a need arises) by a simple majority of GCC members present at the election meeting.
Section (4) Vacancies A vacancy occurring in any Officer position or Director at-large position may be filled for the unexpired term by appointment of the Board of Directors and ratification by a majority of the general membership.
General Membership Meetings
Section (1) Frequency General membership meetings shall be held on the third Monday of each month, except December. In the event that a meeting occurs on a holiday, the meeting shall be rescheduled to the second Monday of the month.
Section (2) Special Meetings Special meetings may be called by the Chairperson or two Officers with at least one week notice. Special meetings must be duly advertised in the Gazette or other neighborhood communication channel and open to all interested parties.
Section (3) Eligibility All meetings shall be open to the public, with the privilege of the floor extended to all present. Motions and voting shall be limited to eligible voting members of the Council.
Section (4) Quorum Meeting voting quorum shall consist of at least twelve (12) voting members, including at least two officers.
Section (5) Minutes Minutes of all meetings shall be kept and will be available for inspection.
Section (1) Creation and Dissolution Committees may be created and dissolved by the Board of Directors as deemed necessary to promote the objectives of the Council and carry on its directives.
Section (2) Reporting Committees shall periodically present activities and findings to the Board of Directors or Council.
Section (3) Eligibility Membership of a committee may include any current member of the GCC.
Rules of Order
All meetings will be conducted in a businesslike manner and according to recognized parliamentary procedures. Robert’s Rules of Order, Revised will serve as a guideline where it is not inconsistent with these By-Laws, City of Seattle, King County Ordinance or State Statute.
Section (1) Review A committee may be appointed by the Board of Directors to review amendments to these by-laws.
Section (2) Approval These by-laws may be amended by a two-thirds majority vote of the membership at a regular meeting, provided:
- That the proposed amendment has been read and approved at a previous meeting.
Section (3) Frequency These by-laws shall be subject to review and revision at least every five (5) years or as needed.
In the event the Community Council can no longer operate due to lack of interest or active participation of the community, or that it can no longer fulfill its objectives, the Board of directors shall have the authority, by two-thirds majority vote, to dissolve. Any remaining assets shall be donated to the charity or non-profit organization selected by a majority vote of the Board of directors with the exception of special funds. Special funds are those given for specific purposes and the restriction must be passed to the recipient.
Limit of Indebtedness
The Board of Directors shall not subject this Council to any expense exceeding five hundred dollars ($500.00), without approval of the simple majority of the general membership.
These bylaws will take effect August 1, 2007